All staff receive Safeguarding Adults and Children training during induction and refresher sessions throughout their employment.

They learn how to:

• Recognise signs of harm or abuse
• Record and report concerns appropriately
• Work in partnership with safeguarding professionals

Managers receive enhanced training on how to handle safeguarding disclosures and multi-agency referrals

Working in Partnership

We work closely with:

• Local Authority Children’s Safeguarding Boards
• Health visitors, GPs, and schools
• Police and social services when needed
• Other care providers and community partners

Working together ensures children are protected, supported, and given the best possible care.

What To Do If You’re Worried About a Child? If you’re concerned about the safety of a child connected to our service, please contact:

Email: Info@neffycareservicesltd.co.uk

If you believe a child is in immediate danger, call 999.

You can also contact your local Children’s Safeguarding Team or the NSPCC for advice:
NSPCC Helpline: 0808 800 5000
www.nspcc.org.uk

Policy Review

This policy will be reviewed annually, or sooner if legislation or guidance changes.

Our Promise:

Every child deserves to grow up feeling safe, cared for, and protected.
At Neffy Care Services Limited, we promise to always listen, act, and speak up for the wellbeing of every child we come across.

Recruitment & Safer Staffing Policy

Safe, skilled, and caring professionals you can trust

At Neffy Care Services Limited, we know that great care begins with great people.
That’s why we have strict safer recruitment and staffing procedures in place to ensure that every person we employ is caring, competent, and committed to delivering high-quality, person-centred care.

Our recruitment process is designed to protect our service users and build a team that shares our values of Dignity, Independence, and Support.

Our Commitment

We are committed to:

• Recruiting staff safely, fairly, and transparently
• Ensuring all staff are fully vetted and qualified before starting work
• Providing comprehensive training and ongoing supervision
• Promoting equality, diversity, and inclusion in all recruitment practices
• Maintaining the highest standards of professionalism, integrity, and compassion

We comply with the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014, CQC Fundamental Standards, and the Disclosure and Barring Service (DBS) Code of Practice.

Safer Recruitment Process

Application and Interview

All applicants complete an application form and attend a structured interview to assess their skills, values, and suitability for the role.

We look for people who:

• Are compassionate, respectful, and reliable
• Understand person-centred care
• Are committed to safeguarding and equality
• Want to make a genuine difference in people’s lives

Employment Checks

Before any appointment, we carry out a full range of pre-employment checks, including:

• Enhanced DBS (Disclosure and Barring Service) checks
• Identity verification and Right to Work documentation
• Employment references from at least two previous employers
• Verification of qualifications and training certificates
• Review of employment history and explanation of any gaps

No one is allowed to deliver care until all checks have been completed and verified.

Induction and Training

Every new team member completes a thorough induction programme that includes:

• Company values and policies
• Safeguarding adults and children
• Medication management
• Infection control and health & safety
• Confidentiality and GDPR
• Equality, diversity, and inclusion

Staff also shadow experienced carers before working independently.

Supervision and Appraisal

Our commitment to safe staffing doesn’t end at recruitment.
We provide ongoing supervision, spot checks, and annual appraisals to ensure every staff member continues to meet our high standards.

Continuous Professional Development

We support our staff in achieving recognised qualifications such as NVQs / Diplomas in Health and Social Care, and provide opportunities for further training and career growth.

Equal Opportunities

Neffy Care Services Limited is an Equal Opportunities Employer.
We welcome applications from people of all backgrounds, experiences, and communities.

We ensure that no one is treated unfairly or discriminated against because of age, disability, gender, race, religion, belief, or sexual orientation.

 Staffing and Continuity of Care

We carefully plan our rotas to ensure:

• The right number of staff are always available
• Clients receive consistent care from familiar carers
• Staff workloads are safe, balanced, and supportive

This helps us maintain high-quality, reliable care at all times.

 Our Promise

When you choose Neffy Care Services Limited, you can trust that:

• Every carer has been safely recruited, trained, and supported
• Every visit is delivered by qualified, caring professionals
• Your safety, comfort, and dignity are always protected

We don’t just recruit carers — we recruit people with heart.

Policy Review

This policy will be reviewed annually, or sooner if legislation or best practice guidance changes.

Contact Us

For recruitment enquiries or to learn more about joining our team:
Email: Info@neffycareservicesltd.co.uk
Phone: 07745 313 638
Location: London

Neffy Care Services Limited — where great care starts with great people.

Staff Training & Development Policy

Investing in our people to deliver outstanding care

At Neffy Care Services Limited, we believe that great care comes from great training.
We are committed to ensuring every member of our team has the knowledge, skills, and confidence to deliver safe, compassionate, and high-quality care.

Our carers are the heart of what we do — and we support them at every stage of their professional journey.

Our Commitment

We are dedicated to:

• Providing comprehensive induction and ongoing training for all staff
• Supporting continuous professional development (CPD)
• Ensuring all care is delivered in line with the CQC Fundamental Standards
• Promoting a learning culture that encourages growth, reflection, and improvement
• Reviewing and updating our training programmes regularly to reflect best practice

We believe in empowering our team so they can empower the people we care for.

Induction Training

All new employees complete a thorough induction programme before providing care independently.
This includes:

• Understanding the company’s values, vision, and policies
• Safeguarding Adults and Children
• Health and Safety and Fire Awareness
• Medication Management
• Infection Prevention and Control
• Manual Handling and Moving & Handling
• Food Hygiene and Nutrition
• Confidentiality, GDPR, and Record Keeping
• Equality, Diversity & Inclusion
• Person-Centred Care and Effective Communication

New staff also shadow experienced carers to learn good practice and build confidence in real-life situations.

Ongoing Training and Development

Learning doesn’t stop after induction.
All staff receive regular refresher training, workshops, and supervision to keep their skills up to date.

We also encourage staff to pursue nationally recognised qualifications, such as:

• Care Certificate
• NVQ/QCF/Diploma in Health and Social Care (Levels 2–5)
• Specialist training in dementia care, end-of-life care, and mental health awareness

Our goal is to ensure every carer feels valued, capable, and motivated to grow in their role.

Supervision, Appraisals & Support

We provide regular supervision meetings, spot checks, and annual appraisals for all employees.
These sessions give carers the chance to:

• Reflect on their work
• Identify learning needs
• Set personal and professional goals
• Receive constructive feedback and recognition

Managers also provide emotional and practical support, ensuring staff wellbeing is protected.

Continuous Professional Development (CPD)

We actively encourage all staff to develop their careers through ongoing learning.

This includes:

• Attending internal and external training courses
• Accessing e-learning modules
• Participating in peer learning and team discussions
• Keeping up to date with CQC guidance and sector developments

By promoting lifelong learning, we ensure our team continues to deliver care that is safe, effective, and person-centred.

Equality and Opportunity

All training opportunities are open to everyone, regardless of age, background, or role.
We provide reasonable adjustments to support staff with additional needs.

We believe that investing in people creates confident carers — and better outcomes for the people we serve.

Policy Review

This policy will be reviewed annually or sooner if new legislation, regulations, or best practices are introduced.

Contact Us

For more information about staff training or career development, please contact:

Neffy Care Services Limited
Info@neffycareservicesltd.co.uk
07745 313 638
London

Neffy Care Services Limited — training today for the care of tomorrow.

Data Protection & Confidentiality Policy

Protecting your privacy and your trust at Neffy Care Services Limited, we take your privacy seriously.
We understand that when you share personal information with us — whether about your health, care, or family — you trust us to keep it safe, secure, and confidential.We are fully committed to protecting all personal information in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Our Commitment

We promise to:

• Handle all personal information lawfully, fairly, and transparently
• Keep your data accurate, relevant, and up to date
• Store information securely and only for as long as necessary
• Share information only when required and with your consent
• Protect your privacy and dignity at all times

We train all our staff to understand the importance of confidentiality and data security.

What Information We Collect

Depending on your relationship with us, we may collect:

For Clients:

• Contact details (name, address, phone, email)
• Health and care information
• Care plans, risk assessments, and daily visit notes
• Next of kin or emergency contact details
• Financial or payment information (where relevant)

For Staff:

• Contact and identification details
• Employment history, training, and qualifications
• Payroll and HR records
• DBS and reference checks

We only collect information that is necessary to provide safe and effective care or to fulfil our legal and contractual obligations.

How We Use Your Information

We use personal data to:

• Deliver and review your care services
• Communicate with you and your family
• Meet legal and regulatory requirements (including CQC and local authority monitoring)
• Manage staffing and payroll
• Improve our services through quality assurance and feedback

We will never sell or share your information for marketing or any other purpose.

How We Keep Information Safe

We take security seriously.
All data is stored securely using:

• Password-protected electronic systems
• Locked cabinets for paper files
• Restricted access to authorised staff only
• Encrypted devices and secure backups

Staff are required to follow strict confidentiality agreements and policies at all times.

Sharing Information

We may share limited information with:

• Health professionals (GPs, district nurses, hospitals)
• Local authorities and regulators (such as the CQC)
• Emergency services, if needed for safety
• Payroll or HR providers (for staff data only)

We only share information on a need-to-know basis and always aim to seek consent first, unless legally required to disclose.

Your Rights Under GDPR

You have the right to:

• Access the information we hold about you
• Request corrections to inaccurate data
• Request deletion of your data (where appropriate)
• Withdraw consent at any time
• Object to or restrict processing of your data

To exercise these rights, please contact us at:
Info@neffycareservicesltd.co.uk

Confidentiality in Care

Every member of our team understands that confidentiality is central to trust.We ensure that private conversations, personal details, and care information are never shared inappropriately.Your personal data will only ever be used to support your care and well-being.

Data Breach Procedure

In the unlikely event of a data breach, we will:

• Contain and investigate the breach immediately
• Notify affected individuals if necessary
• Report to the Information Commissioner’s Office (ICO) within 72 hours if required
• Review and strengthen systems to prevent recurrence

Policy Review

This policy will be reviewed annually, or sooner if regulations, guidance, or procedures change.

 Contact Us

If you have any questions about how we handle your information or would like to exercise your data protection rights, please contact:

Neffy Care Services Limited
Info@neffycareservicesltd.co.uk
07745 313 638
London

You can also contact the Information Commissioner’s Office (ICO) for independent advice:
www.ico.org.uk
0303 123 1113

Your trust is our priority — we protect your information with care, integrity, and respect.

Duty of Candour Policy

Being open, honest, and accountable in everything we do

At Neffy Care Services Limited, we believe in always being honest and transparent — especially when something goes wrong.
We know that trust is built through open communication, compassion, and accountability.

Our Duty of Candour Policy sets out how we meet our legal and ethical responsibilities to be open and honest with service users, families, and professionals when mistakes happen or when care falls short of expectations.

What Is the Duty of Candour?

The Duty of Candour is a legal requirement (Regulation 20) under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.

It means that when something goes wrong with a person’s care or treatment and causes — or could cause — harm, we must:

• Inform the person (or their representative) as soon as possible
• Offer a sincere apology
• Explain what went wrong and why
• Take steps to put things right
• Keep the person informed during the investigation
• Record all communications and actions taken

Staff Responsibilities

All staff are responsible for:

• Reporting incidents, errors, or near misses immediately
• Supporting the Duty of Candour process by providing clear, factual information
• Being open and respectful when communicating with clients and families
• Reflecting on incidents to improve future practice

Managers are responsible for ensuring the Duty of Candour is applied consistently and compassionately.

Communication and Apology

We believe that an apology is not an admission of guilt — it is an act of empathy, integrity, and respect.

We always apologise in person and in writing, ensuring that families understand what happened and what we’re doing to prevent recurrence.

Learning and Improvement

Every incident is reviewed as part of our Quality Assurance and Continuous Improvement Programme.
We use lessons learned to:

• Improve training and procedures
• Update risk assessments and care plans
• Strengthen communication and teamwork

Policy Review

This policy will be reviewed annually or sooner if legislation or CQC guidance changes.